Sunday Registration and Day One Schedule

Subject to change for 2022; the specific times below reflect what we had in place for summer 2019.

On Registration Day, over 200 participants check in, attend classes and informational meetings, and are introduced to life at Stanford Jazz . To ensure that things run smoothly, please review the following schedule and instructions. Please note that there are significant changes to the Sunday schedule this year!

Sunday’s schedule will consist of registration and dorm check-in activities, short small-group classes, a special presentation for all students, and informational meetings. After that’s finished, there will be a welcome dinner for all students and a Stanford Jazz Festival concert in the evening.

Time ScheduleEventLocation
11:00 a.mCheck-in for MINOR dorm residents
Braun Music Center
12:00 p.m.Check-in for all commuter students and adultsBraun Music Center
12:00 p.m.Dorm resident orientation meeting for minorsDinkelspiel Auditorium
1:15 p.mWelcome MeetingCampbell Recital Hall
2:25-5:00 p.m.Classes, presentations, and jam sessionsBraun Music Center classrooms – please see posted signs for details
5:10-5:30 p.m.Tour of facilities Braun Music Center
5:30 – 6:15 p.m.Welcome dinnerTresidder Union Courtyard
6:30 p.m.Dorm check-in Braun Music Center
7:30 p.m.Stanford Jazz Festival ConcertDinkelspiel Auditorium
10:00 p.m.Minor dorm resident check-in after the concertDormitories
10:00 p.m. – 12:30 a.m.Faculty Jam Session at the Stanford Coffee House (Sunday, July 31 only)Stanford Coffee House (CoHo) at Tresidder Student Union

Registration Day events

Check in at Registration and receive your welcome folder: Registration tables will be set up in front of the main entrance of Braun Music Center, just outside of the main lobby. This is the first stop for all students.

  • Minor dorm residents: Please arrive at 11:00 a.m. for registration. Please arrive with your instrument and luggage.
  • Commuter and all adult participants: Please arrive at 12:00 p.m. for registration. Please arrive with your instrument.

Dorm Resident Orientation Meeting (for minors) at 12:00 p.m.

At 12:00 p.m. residents will meet their counselors, receive their meal cards, and go over nightly check-in procedures and dorm policies. This meeting is for dorm resident participants under the age of 18 only.

Welcome Meeting for all Participants

We welcome all participants, introduce the faculty members to the participants, listen to some faculty performances, discuss events that will take place during the week, and go over rules and policies.

Classes, presentations, and jam sessions 

We will offer a selection of classes, presentations, and jam sessions in two sessions.

Welcome Dinner for all Participants at 5:30 p.m.:

All participants are invited to enjoy a complimentary dinner together and mingle with other students in the courtyard behind Tresidder Union Courtyard after the conclusion of the Welcome Meeting. This is a good place for parents or family members of commuter students to meet back up. Please note, dinner is only provided for participants.

Dorm Check-in 6:30 p.m.

After dinner, SJW counselors and staff will guide students with their bags to their dorms for check-in. Please keep in mind, that some dorms can be a 5-10 minute walk so please bring luggage that is easy to walk with. We will have a golf cart on hand to help some participants with their bags.

Sunday evening Stanford Jazz Festival concert 

Stanford Jazz Festival concerts are public, general admission, ticketed events. Concerts feature Stanford Jazz Workshop faculty artists and guest performers. During Jazz Camp concerts begin at 7:30 p.m. and Jazz Institute concerts begin at 8:00 p.m. and last 90 to 120 minutes.

Admission to Stanford Jazz Festival concerts is free for registered participants Sunday through Friday of the week(s) they attend the program. Procedures on how to obtain free participant tickets will be discussed at the Welcome Meeting on Sunday. Stanford Jazz Festival tickets are on sale now, click here for information.

Parents and guardians who want to attend this Sunday evening concert or others during the week with their participant should purchase tickets in advance. A special promotion code will be sent in May that will let parents and participants sit together if they wish.

Find information about the Stanford Jazz Festival and purchase tickets here. 

Miscellaneous First Day Information

Late arrivals: If you are resident minor participant and will be arriving after 11:30 a.m. or a commuter or adult participant arriving after 1:00 p.m., please call our office at or email us at
[email protected] as far in advance as possible so we can make late arrival arrangements for you.

If you have questions, we’ll have an information table staffed by an SJW staff member in the Campbell Courtyard located inside Braun Music Center where you can get the answers you need. We also have knowledgeable SJW staff members in the lobby of Braun to help direct participants to classrooms and answer questions.

Parent and family departure
Minor participants are welcome to bring parents or a family member with them to help guide them through the registration process; however, many participants do arrive alone.

Parents are welcome at our registration sessions and are encouraged to visit the information table in Campbell Courtyard, but there will not be room for parents to attend Sunday classes and activities. Once a participant is checked in at the registration desk, receives their red Welcome folder, and has confirmed that no outstanding balances or forms are due, parents are free to leave.
Commuter participants can arrange to meet up with parents after the welcome dinner (ending at 6:30 p.m.) or after the concert (ending around 10:00 p.m.)

Where to eat on the first day 
The most convenient place to go is Tresidder Union building, which is located near Braun Music Center, directly across the plaza from Dinkelspiel Auditorium. The most popular and closest eateries there are: Coho, Union Square Food Court, Subway and Treehouse.