Job Openings

Date: December 2016

Position: Development & Executive Associate

Reports to: Artistic/Executive Director and Development Director

Exempt / Full-Time

Job Duties

Under the direction and supervision of the Artistic/Executive Director:

  • Assist with artist communications and relations, including contracting and logistics
  • Assist with budget preparation and tracking
  • Assist with Board communications and relations
  • Liaison with education program staff regarding program planning and implementation
  • Support, as needed, Stanford University liaison
  • Assist with additional executive level, archival, and organizational tasks as assigned

Under the direction and supervision of the Development Director:

  • Grantwriting and institutional giving
    • Support annual fundraising goal through the timely submission of proposals that are well researched, written, and documented
    • Identify new government, foundation, and corporate funding sources
    • Create letters of inquiry, supporting documents, budgets, and reports
    • Manage/create a system for tracking gift requests and reports
    • Electronically archive work
  • Donor relations
    • Meet with donors (one-on-one or as part of a team) to steward and grow relationships
    • Assist with planning and executing donor events
  • Other
    • Assist with other development activities as assigned
    • Ensure quality control of donor data and run reports as requested
    • Write and/or proofread copy as needed for marketing, education, etc.
    • Create a manual documenting the position’s tasks and work processes

Minimum Qualifications: Bachelor’s degree and three years’ experience in nonprofit fundraising and small project management.

Job Skills Needed: Excellent grammatical, writing, interpersonal/communication, computer, and research skills. Ability to meet deadlines, work under pressure, maintain extreme discretion, and get along with all kinds of people. Facility with MS Office and Mac OS.

Other Requirements: The candidate must be able to work independently and as part of a team, understand when to take the initiative, and be a problem solver. The work schedule varies from customary office hours, with the potential for long hours during critical periods. This job requires occasional work during evenings and weekends.

Preferred: Knowledge of the nonprofit sector and jazz. Familiarity with FileMaker Pro. Advanced knowledge of Excel.

Workplace Location: The Stanford Jazz Workshop office is located in San Francisco. For approximately six weeks during the summer, SJW work is conducted on the Stanford University campus. All employees are required to report for work on the Stanford campus during this period.

Submit your resume and cover letter (including salary requirements) to jobs@stanfordjazz.org.

Please email inquiries about performing at the Stanford Jazz Festival to info@stanfordjazz.org.

In their own words

SJW an excellent atmosphere where the kids could interact with the professionals.

Stanford Jazz parentJazz Camp

We were the very fortunate recipients of generous financial aid, without which our son could not have attended. This was the first time he went to a music camp, and we are all so happy he did. Thank you!

Stanford Jazz parentJazz Camp

Best experience imaginable. It far exceeded our expectations. Our daughter can’t wait for next year.

Stanford Jazz parentJazz Camp

Thank you for offering this program, and helping my daughter grow in her confidence and her music abilities.

Stanford Jazz ParentJazz Camp

First thing he said when he got home was he wants to go back next summer and he wish he could go for two weeks next year.

Stanford Jazz parentJazz Camp

SJW is an amazing and one-of-a-kind program.

Stanford Jazz parentJazz Camp

SJW has inspired our girls to pursue their music through jazz bands, orchestra, pep bands, chamber groups, and musical theater. Thank you so much.

Stanford Jazz parentJazz Camp

After the second day of camp, my daughter said ‘It’s getting easier.’ She described how jazz is different from classical music and how much she enjoys playing jazz with a group. And, of course, the concert on the final day was amazing!

Stanford Jazz parentGiant Steps Day Camp

My daughter said all the teachers are amazing, super supportive of students learning jazz for the first time.

Stanford Jazz parentGiant Steps Day Camp

She said it was awesome that the teachers appreciated how courageous the students were to try jazz for the first time.

Stanford Jazz parentGiant Steps Day Camp

The entire experience was wonderful! She had a great time learning music and making new friends. Thank you!

Stanford Jazz parentGiant Steps Day Camp

I wish it was longer than one week. I’d have my son in for the whole summer if possible!

Stanford Jazz parentGiant Steps Day Camp

Every time my son finished his rehearsal, he would tell me all about it with excitement.

Stanford Jazz parentGiant Steps Big Band

I was impressed with everything from the communication, the level of professionalism, the enthusiasm, the ratio of coaches to students, the quality of the instruction, and that the students had fun and grew as musicians.

Stanford Jazz parentGiant Steps Big Band

My daughter said she would never forget the performance. (Nor will I.)

Stanford Jazz parentGiant Steps Big Band

I also loved the performance — the kids sounded terrific and they all looked intensely excited to be part of it.

Stanford Jazz parentGiant Steps Big Band

At the end of each class, he was always upbeat and excited about all that he learned. And he said that the teachers were so nice and supportive, and that everyone just wanted to him to succeed.

Stanford Jazz parentGiant Steps Big Band

The staff made all that hard work exciting and fun for the kids. I saw the last ten minutes of a couple of sessions and loved the energy, passion, and enthusiasm.

Stanford Jazz parentGiant Steps Big Band

The staff had high standards for the kids, but did not make it grim. It was obvious that everyone was having fun. And, they sounded amazing!

Stanford Jazz parentGiant Steps Big Band

Giant Steps had a profound impact on my daughter. It changed the way she saw herself.

Stanford Jazz parentGiant Steps Big Band

She went in as a trumpet player in her middle school band and came out thinking of herself as a nascent jazz musician. Her playing and musicianship improved tremendously. Her love of playing jazz trumpet also grew.

Stanford Jazz parentGiant Steps Big Band

Those 10 weeks stretched him as a musician and gave him a huge boost in confidence. He is now a freshman at Menlo-Atherton High, and he and a bunch of his friends in Intermediate Jazz Band have set up their own quintet and are working together on music selection, arrangement, rehearsals etc.

Stanford Jazz parentGiant Steps Bg Band

It surpassed our expectations in all respects. Thank you!

Stanford Jazz parentGiant Steps Big Band

Giant Steps was a life-changing experience for my daughter. It empowered her and showed her what was possible if she challenged herself and continued to play jazz trumpet.

Stanford Jazz parentGiant Steps Big Band

My favorite thing? Direct one-on-one teaching, exactly where I need to be taught and challenged in my artistic endeavors.

Stanford Jazz parentJazz Institute

It’s an amazing opportunity to study from the greats, in a place where inspiration and electricity abound.

Stanford Jazz parentJazz Institute

The total-immersion program of playing, listening, and learning has inspired me to continue making my own music until I can return to SJW next year.

Stanford Jazz parentJazz Institute

I had no idea about the level of inspiration I would get, or the number of things it is now clear I need to work on.

Stanford Jazz parentJazz Insititute

This week has been an incredible learning opportunity for me as a student, and I can’t wait to apply all that I’ve learned here in my outside musical career. The level of skill and growth I attained this week is priceless. I love the Stanford Jazz Workshop.

Kendra K.

My highlight was seeing my shy daughter perform her first public jazz solo and do an amazing job.

Stanford Jazz parentJazz Camp

While here, my knowledge of theory, technique and musicianship improved immensely. I never thought I could learn what I did or do what I have achieved.

Zakiya M.

What makes the SJW community so special is that it creates an environment in which artists can readily share music and educational ideas with each other, with students, and with concert audiences. This interaction between people of different generations and backgrounds is so much of what jazz has always been about.

Regina Carterjazz violinist & MacArthur Fellow

I wish the SJW Jazz Camp was longer than one week. I’d have my son in for the whole summer if possible!

Stanford Jazz parentJazz Camp

All week I was able to interact with some of my greatest musical heroes and learn from their expertise. The master classes with Jason Moran, Joshua Redman, Mark Turner and Jeff Ballard changed the way I think about the music.

Jazz Institute participant

Simply put, Stanford Jazz Workshop changed my life that first summer.

Jaz Sawyerdrummer& jazz educator

When we picked our son up, he said ‘I was among giants’ and was very excited by the professional level of the musicians he met during the week.

Stanford Jazz parentJazz Camp

You’ve got 200 eager kids there, and you’ve got your friends there who are also musicians. Every single year the Stanford Jazz Festival date is my favorite gig.

Taylor Eigstipianist & SJW Advisory Board Member