Job Openings

Program Coordinator Assistant

During Stanford Jazz Workshop’s summer programs, Program Coordinator Assistants are responsible for supporting both the Faculty Director (Steven Lugerner), Artistic Director (Jim Nadel) and Director of Operations (Janel Patton) with every day tasks the Education Department takes on in order to provide a positive experience for all students and faculty.

This summer, SJW will hire two Program Coordinator Assistants. One coordinator will be scheduled to work approximately 9am-5pm during the summer workshop, the other coordinator will be scheduled in the evenings between approximately 5:30pm-11pm. The work schedule will run from Sunday through Friday (July 9—August 5). Applicants will be required to provide their own housing and transportation to/from Stanford Campus. The summer schedule and exact hours of employment are subject to change.

Applicants who are available to work earlier in the year, in May or June, should indicate on their application. SJW will look to hire and prioritize applicants who can be available earlier in the summer. During these months, applicants would be required to travel to/from SJW’s offices in San Francisco’s Inner Sunset neighborhood.

Applicants who are not chosen for the Program Coordinator Assistants position may be considered to join SJW’s volunteer internship program.

Responsibilities for (daytime) Program Coordinator Assistant
• Manage attendance / taking role at the beginning of each class period
• Help identify, manage and respond to class issues – missing students/teachers, missing equipment
• Assist and manage archiving / filming classes and lectures
• Assist with filming and editing of video content for SJW’s social media / development
• Oversee all fakebook / education materials inventory and distribution
• Order and deliver lunch for faculty members who play the noon concert
• Order and deliver lunch for faculty meetings during Jazz Camp & Institute
• Organize Archive process and digitization w/ PAs or volunteers
• Organize/Manage incoming SJW teaching materials on DropBox

Responsibilities for (evening) Program Coordinator Assistant
• Assist with data collection and entry for JC/JI placement evaluations
• Assist with daily creation & printing of student / faculty schedules
• Assist with posting announcements and materials around Braun Music Center
• Assist with combo data collection for scheduling student performances
• Assist with final student concert(s) scheduling
• Assist with distributing awards, emcee documents etc at student performances

Shared Responsibilities
• Coordinate materials and assembly of red “welcome to camp” folders for students & faculty (starting before each camp week)
• Assist with execution of Sunday registration days
• Assist with coordinating student jam sessions both during Jazz Camp & Institute
• Assist with coordination of ground transportation for artists & faculty
• Help coordinate the execution of final student performances
• Input Ben/Blues Contest entrees into Sibelius

Qualifications
• At least six-months to one-year administrative experience, preferably relating to education or the arts.
• Superb verbal and written communication skills; ability to communicate effectively with a wide variety of individuals, including artists, office and technical staff, volunteers, and program participants (ages 12‐80) and parents.
• Outstanding organizational skills, attention to detail and ability to prioritize and work efficiently under pressure.
• Strong computer proficiency (with knowledge of Microsoft Word, Sibelius, Finale, Excel, and Filemaker Pro (or other database applications).
• Experience with cinematography / video editing
• Ability to quickly familiarize self with our programs and describe them in detail to inquiring applicants.
• Ability to work both independently and as part of a team, take initiative, and be proactive with attention to detail.
• Flexibility, sense of humor, can-do attitude
• Personal experience with music camp—and experience as a musician—is a huge plus!

Compensation
SJW will hire two Program Coordinator Assistants this summer at $11 per hour. SJW will not be responsible for providing housing or meals during employment. Applicants who are not chosen for the Program Coordinator Assistant position will be considered to join SJW’s volunteer internship program.

Stanford Jazz Workshop
Stanford Jazz Workshop is a 40 year‐old independent nonprofit organization dedicated to the perpetuation of jazz music through educational programs and concerts of the highest artistic quality. SJW’s mission is to create an environment that is conducive to learning, experiencing, and appreciating jazz — a community created by bringing the best performers and teachers of jazz together with listeners and students of all ages, abilities and backgrounds. For more information, please see http://stanfordjazz.org.

To Apply
CLICK HERE FOR APPLICATION.

Send your application, résumé and a cover letter to the following address, email, or fax. Résumés without cover letters will not be considered.

Deadline for applications is Friday, April 21st. 

Address: Stanford Jazz Workshop;
PO Box 20454; Stanford, CA 94309
Email: slugerner@stanfordjazz.org
Fax: (650) 856‐4155

Please email inquiries about performing at the Stanford Jazz Festival to info@stanfordjazz.org.

In their own words

SJW an excellent atmosphere where the kids could interact with the professionals.

Stanford Jazz parentJazz Camp

We were the very fortunate recipients of generous financial aid, without which our son could not have attended. This was the first time he went to a music camp, and we are all so happy he did. Thank you!

Stanford Jazz parentJazz Camp

Best experience imaginable. It far exceeded our expectations. Our daughter can’t wait for next year.

Stanford Jazz parentJazz Camp

Thank you for offering this program, and helping my daughter grow in her confidence and her music abilities.

Stanford Jazz ParentJazz Camp

First thing he said when he got home was he wants to go back next summer and he wish he could go for two weeks next year.

Stanford Jazz parentJazz Camp

SJW is an amazing and one-of-a-kind program.

Stanford Jazz parentJazz Camp

SJW has inspired our girls to pursue their music through jazz bands, orchestra, pep bands, chamber groups, and musical theater. Thank you so much.

Stanford Jazz parentJazz Camp

After the second day of camp, my daughter said ‘It’s getting easier.’ She described how jazz is different from classical music and how much she enjoys playing jazz with a group. And, of course, the concert on the final day was amazing!

Stanford Jazz parentGiant Steps Day Camp

My daughter said all the teachers are amazing, super supportive of students learning jazz for the first time.

Stanford Jazz parentGiant Steps Day Camp

She said it was awesome that the teachers appreciated how courageous the students were to try jazz for the first time.

Stanford Jazz parentGiant Steps Day Camp

The entire experience was wonderful! She had a great time learning music and making new friends. Thank you!

Stanford Jazz parentGiant Steps Day Camp

I wish it was longer than one week. I’d have my son in for the whole summer if possible!

Stanford Jazz parentGiant Steps Day Camp

Every time my son finished his rehearsal, he would tell me all about it with excitement.

Stanford Jazz parentGiant Steps Big Band

I was impressed with everything from the communication, the level of professionalism, the enthusiasm, the ratio of coaches to students, the quality of the instruction, and that the students had fun and grew as musicians.

Stanford Jazz parentGiant Steps Big Band

My daughter said she would never forget the performance. (Nor will I.)

Stanford Jazz parentGiant Steps Big Band

I also loved the performance — the kids sounded terrific and they all looked intensely excited to be part of it.

Stanford Jazz parentGiant Steps Big Band

At the end of each class, he was always upbeat and excited about all that he learned. And he said that the teachers were so nice and supportive, and that everyone just wanted to him to succeed.

Stanford Jazz parentGiant Steps Big Band

The staff made all that hard work exciting and fun for the kids. I saw the last ten minutes of a couple of sessions and loved the energy, passion, and enthusiasm.

Stanford Jazz parentGiant Steps Big Band

The staff had high standards for the kids, but did not make it grim. It was obvious that everyone was having fun. And, they sounded amazing!

Stanford Jazz parentGiant Steps Big Band

Giant Steps had a profound impact on my daughter. It changed the way she saw herself.

Stanford Jazz parentGiant Steps Big Band

She went in as a trumpet player in her middle school band and came out thinking of herself as a nascent jazz musician. Her playing and musicianship improved tremendously. Her love of playing jazz trumpet also grew.

Stanford Jazz parentGiant Steps Big Band

Those 10 weeks stretched him as a musician and gave him a huge boost in confidence. He is now a freshman at Menlo-Atherton High, and he and a bunch of his friends in Intermediate Jazz Band have set up their own quintet and are working together on music selection, arrangement, rehearsals etc.

Stanford Jazz parentGiant Steps Bg Band

It surpassed our expectations in all respects. Thank you!

Stanford Jazz parentGiant Steps Big Band

Giant Steps was a life-changing experience for my daughter. It empowered her and showed her what was possible if she challenged herself and continued to play jazz trumpet.

Stanford Jazz parentGiant Steps Big Band

My favorite thing? Direct one-on-one teaching, exactly where I need to be taught and challenged in my artistic endeavors.

Stanford Jazz parentJazz Institute

It’s an amazing opportunity to study from the greats, in a place where inspiration and electricity abound.

Stanford Jazz parentJazz Institute

The total-immersion program of playing, listening, and learning has inspired me to continue making my own music until I can return to SJW next year.

Stanford Jazz parentJazz Institute

I had no idea about the level of inspiration I would get, or the number of things it is now clear I need to work on.

Stanford Jazz parentJazz Insititute

This week has been an incredible learning opportunity for me as a student, and I can’t wait to apply all that I’ve learned here in my outside musical career. The level of skill and growth I attained this week is priceless. I love the Stanford Jazz Workshop.

Kendra K.

My highlight was seeing my shy daughter perform her first public jazz solo and do an amazing job.

Stanford Jazz parentJazz Camp

While here, my knowledge of theory, technique and musicianship improved immensely. I never thought I could learn what I did or do what I have achieved.

Zakiya M.

What makes the SJW community so special is that it creates an environment in which artists can readily share music and educational ideas with each other, with students, and with concert audiences. This interaction between people of different generations and backgrounds is so much of what jazz has always been about.

Regina Carterjazz violinist & MacArthur Fellow

I wish the SJW Jazz Camp was longer than one week. I’d have my son in for the whole summer if possible!

Stanford Jazz parentJazz Camp

All week I was able to interact with some of my greatest musical heroes and learn from their expertise. The master classes with Jason Moran, Joshua Redman, Mark Turner and Jeff Ballard changed the way I think about the music.

Jazz Institute participant

Simply put, Stanford Jazz Workshop changed my life that first summer.

Jaz Sawyerdrummer& jazz educator

When we picked our son up, he said ‘I was among giants’ and was very excited by the professional level of the musicians he met during the week.

Stanford Jazz parentJazz Camp

You’ve got 200 eager kids there, and you’ve got your friends there who are also musicians. Every single year the Stanford Jazz Festival date is my favorite gig.

Taylor Eigstipianist & SJW Advisory Board Member