Date: December 2016
Position: Development & Executive Associate
Reports to: Artistic/Executive Director and Development Director
Exempt / Full-Time
Under the direction and supervision of the Artistic/Executive Director:
- Assist with artist communications and relations, including contracting and logistics
- Assist with budget preparation and tracking
- Assist with Board communications and relations
- Liaison with education program staff regarding program planning and implementation
- Support, as needed, Stanford University liaison
- Assist with additional executive level, archival, and organizational tasks as assigned
Under the direction and supervision of the Development Director:
- Grantwriting and institutional giving
- Support annual fundraising goal through the timely submission of proposals that are well researched, written, and documented
- Identify new government, foundation, and corporate funding sources
- Create letters of inquiry, supporting documents, budgets, and reports
- Manage/create a system for tracking gift requests and reports
- Electronically archive work
- Donor relations
- Meet with donors (one-on-one or as part of a team) to steward and grow relationships
- Assist with planning and executing donor events
- Assist with other development activities as assigned
- Ensure quality control of donor data and run reports as requested
- Write and/or proofread copy as needed for marketing, education, etc.
- Create a manual documenting the position’s tasks and work processes
Minimum Qualifications: Bachelor’s degree and three years’ experience in nonprofit fundraising and small project management.
Job Skills Needed: Excellent grammatical, writing, interpersonal/communication, computer, and research skills. Ability to meet deadlines, work under pressure, maintain extreme discretion, and get along with all kinds of people. Facility with MS Office and Mac OS.
Other Requirements: The candidate must be able to work independently and as part of a team, understand when to take the initiative, and be a problem solver. The work schedule varies from customary office hours, with the potential for long hours during critical periods. This job requires occasional work during evenings and weekends.
Preferred: Knowledge of the nonprofit sector and jazz. Familiarity with FileMaker Pro. Advanced knowledge of Excel.
Workplace Location: The Stanford Jazz Workshop office is located in San Francisco. For approximately six weeks during the summer, SJW work is conducted on the Stanford University campus. All employees are required to report for work on the Stanford campus during this period.