Job Opportunities

We invite you to be a part of the Stanford Jazz Workshop community. Join one of the world’s premier jazz education and presenting organizations and be a part of a creative culture that will value your voice and input. We value equity in the workplace, are developing systems and policies to help support remote and hybrid work for much of the year. We are a small team and your work will be critically important for our continued success. Plus, we have a lot of fun!

Full-time positions offer benefits and perks including health and dental insurance, retirement plan matching contributions, paid time off (including extra paid time off during the holidays), and free admission to all SJW concerts.

Seasonal positions provide an opportunity for you to work alongside some of the most talented and experienced artists and educators in the field of jazz, as well as with the most delightful, energetic, and eager young musicians you’ll ever meet. You’ll be a part of one of the world’s top jazz education teams.

Reporting to the Executive Director, and supporting Stanford Jazz Workshop’s Founder/Artistic Director and Board of Directors, the Development Associate provides administrative support including gift processing, benefit fulfillment, database management, contributed income tracking and reporting, preparation of solicitation packets, coordination of department mailings, routine correspondence, and general clerical support. The position also helps coordinate donor events. The primary focus is on individual giving, with additional projects in support of institutional giving.

Our core programs include four weeks of summer jazz education camps, held on the Stanford University campus. Year-around programs are also conducted around the Bay Area for middle and high school students.

Office Locations

For approximately 11 months of the year, the Stanford Jazz Workshop (SJW) office is located in San Francisco, in the Inner Sunset neighborhood. From roughly early July through early August, the office location is moved and all work is performed on the Stanford University campus in Palo Alto. Daily on-site work during our residency at Stanford University is mandatory. During the rest of the year, some hybrid work arrangements may be possible, with some work in our San Francisco office and some from a home office or remote location.

Essential Duties and Responsibilities

  • Process all gifts and grants, utilizing the Bloomerang database.
  • Become an expert user of the Bloomerang database, ensuring accuracy and consistency of data entry, and full utilization and integration of its functions for SJW programs.
  • Help reconcile contributions with Finance Department on a monthly basis.
  • Generate contributed income reports for senior management.
  • Maintain confidential donor records in electronic and hard-copy format.
  • Perform prospect research and help prepare reports, applications, and other data for institutional funders, including foundations, corporate sponsors, and others.
  • Manage fulfillment of member benefits for individual at all levels of membership, especially ticket orders.
  • Manage all donor stewardship events, including house parties, post-concert receptions, and other special events.
  • Track all fundraising deadlines for individual and institutional giving.
  • Coordinate development communications, including solicitation mailings, routine correspondence, proposals, and reports.
  • Provide general clerical assistance, such as updating and distributing internal department procedures, coordinating the development pages on Web site, and other duties as assigned.
  • Be a professional, articulate, enthusiastic, and informed ambassador for SJW with donors, Board members, other funders, and the community.

Minimum Qualifications

  • Two years of direct experience within a nonprofit development department.
  • Proficient in Microsoft Office Programs (Word, Excel).
  • Prior donor database experience required.
  • Detail oriented person with concern for accuracy and thoroughness.
  • Good verbal and written communication skills.
  • Customer service-oriented and the ability to communicate effectively with diverse constituents.
  • Professional demeanor and appearance.
  • Interest in jazz and music education a plus.

Compensation: Salary up to $65,000 per year, depending on qualifications. Benefits include group health and dental coverage, retirement plan with company match, and generous vacation time off.

About Stanford Jazz Workshop

Stanford Jazz Workshop is celebrating our 50th anniversary as an independent nonprofit organization dedicated to the perpetuation of jazz music through educational programs and concerts of the highest artistic quality. SJW’s mission is to create an environment that is conducive to learning, experiencing, and appreciating jazz — a community created by bringing the best performers and teachers of jazz together with listeners and students of all ages, abilities and backgrounds. For more information, please see https://stanfordjazz.org.

To Apply

Please email a cover letter and current résumé to [email protected]. Include “Development – (Your Full Name)” on the subject line of your email. Please no phone calls or faxes. We will carefully review every application, but we may only respond to those that seem to be a good match. Thanks for your understanding and for your interest.

Stanford Jazz Workshop is an equal opportunity employer, and seeks to create a diverse and harmonious workplace.

Camp Counselor 2022 positions available for:

  • Jazz Camp Week 1: July 10—15

  • Jazz Camp Week 2: July 17—22
  • Jazz Institute:  July 24—29

About Stanford Jazz Workshop

In 2022, we will celebrate Stanford Jazz Workshop’s 50th Anniversary as an independent nonprofit dedicated to the perpetuation of jazz music through educational programs and concerts of the highest artistic quality. Our mission is to educate, entertain, and inspire a community of artists, students, and audience members through the study, performance, and appreciation of jazz — an original American musical form.  For more information, please see https://stanfordjazz.org.

Position Description

SJW Camp Counselors will report to the Registrar, Faculty Director, and Head Counselor to ensure that all camp youth participants (ages 12-17) are supervised throughout the week-long program, including meetings and activities during the day and evening, and overnight supervision in student dormitories.

This is a fulltime seasonal position that begins with a pre-camp Saturday training session and ends the following Saturday around 11am.

All SJW Camp Counselors must be be on site 24 hours a day and be available to help in any situation. If you need to leave the campus, advance arrangements must be made with the Registrar and the SJW Head Counselor.

There is a zero tolerance policy for alcohol/smoking anywhere near the camp participants or the dorms. You are expected to set a good example for the students you are supervising while on duty.

All SJW Camp Counselors must comply with mandatory COVID Health and Safety Protocols as required by Stanford University, State, County, and Federal health authorities in effect at the time of the camps. Such requirements are likely to include mandatory vaccination (or limited exclusions), wearing facemasks at all times, and more. Counselors must also comply with all Stanford University requirements and training regarding protection of minors and harassment prevention.

Responsibilities

  • Attend the Camp Counselor pre-camp Saturday training session that will be held the Saturday before camp begins. This meeting is usually held at noon in Braun Music Center at Stanford University.

  • Assist with Sunday registration. This is when all students arrive. Each counselor will be assigned a special duty for the day and will need to have read all the pre-camp materials. Be prepared to answer questions from parents and students who are arriving.
  • Make sure that your assigned students are accounted for at all times. Your most important task is taking attendance and knowing where students are at all times, day and night.
  • Monitor and maintain students’ emotional and physical well-being. Be prepared to help students who are dealing with homesickness or need help making new friends. You are also responsible for making sure that there is no bullying and that students treat each other and SJW staff/faculty with respect.
  • With oversight from the Faculty Director, organize and participate in after-class/evening activities for students each day. Create a fun and engaging atmosphere for the students when they are not at classes, clinics, or jam sessions. A week at camp usually includes following activities: an ice cream social, evening sports, s’mores night, a talent show, a farewell dance, a Friends and Family dinner and a student showcase. It is the responsibility of the counselor staff to organize and facilitate these events. Normally the duties will involve grocery shopping, decorating, DJ-ing, coaching, leading a morning activity or counselor talent show skit, etc.
  • Report any threats, safety issues or concerns to the Registrar and Head Counselor. If you observe anything that concerns you, report it to the main office immediately.
  • Under the direction of the Faculty Director, facilitate the educational and musical endeavors of the camp and SJW. You may be asked to assist in a class or to lead in a jam session.

To Apply

Complete the Seasonal Employee Application form, which you can download by clicking here.

Submit this completed form along with a cover letter and résumé to the address shown on the form and shown below.

Stanford Jazz Workshop;

PO Box 20454; Stanford, CA 94309

Email: [email protected]

Giant Steps Day Camp Counselor

July 5—July 9, 2022

About Stanford Jazz Workshop

In 2022, we will celebrate Stanford Jazz Workshop’s 50th Anniversary as an independent nonprofit dedicated to the perpetuation of jazz music through educational programs and concerts of the highest artistic quality. Our mission is to educate, entertain, and inspire a community of artists, students, and audience members through the study, performance, and appreciation of jazz — an original American musical form.  For more information, please see https://stanfordjazz.org.

Position Description

Day Camp Counselors will report to the Registrar, Faculty Director, and Head Counselor to ensure that all Day Camp participants (ages 10-14) are appropriately supervised when not in class. Counselors assist the Faculty Director in programs throughout the week. This is a seasonal position that begins July 5th and continues through July 9th. All work is performed on the Stanford University campus.

All SJW Camp Counselors must comply with mandatory COVID Health and Safety Protocols as required by Stanford University, State, County, and Federal health authorities in effect at the time of the camps. Such requirements are likely to include mandatory vaccination (or limited exclusions), wearing facemasks at all times, and more. Counselors must also comply with all Stanford University requirements and training regarding protection of minors and harassment prevention.

Responsibilities

  • Attend the Day Camp planning meeting at Stanford University before Day Camp begins, time/date TBD.
  • Manage the morning drop-off and late pick-ups.
  • Assist with lunch distribution and supervision.
  • Organize activities for lunchtime and after-care.
  • Engage with students and family members at the Jazz Day Camp Student Showcase on Friday.

 Daily Duties

Early drop-off (8:30 – 9:00 am daily)

  • Plan and present an activity to keep students occupied in Campbell Recital Hall.
  • One person stays at drop-off point, one in Campbell Courtyard – communicate via radio.
  • Keep attendance list – notify the main office if any students haven’t arrived by 9:00.

Morning meetings (9:00 am)

  • Be present at morning meetings to address any student issues that come up and help distribute student schedules.

Lunch and outdoor activity led by counselors (11:45am-12:50pm)

  • Collect and secure student cell phones during lunch and activities.
  • Set up lunch area in courtyard.
  • Supervise and help with lunch. Distribute lunches and help students socialize.
  • Make sure students clean up after themselves.
  • Create and direct all camp lunchtime activities each day.
  • Supervise students during the activity and get them back to class on time.
  • Clean up lunch area and field as needed.

Late pick-up (3:00 – 5:00 pm daily)

  • Keep attendance of students who have signed up for late pick-up.
  • Late pick-up group gets two locations: courtyard and one outdoor location (Levin field, Tresidder area, etc.).
  • One counselor stays in each location with the students.
  • Other staff/faculty member stays at the parking lot loop with SJW sign. When parents arrive, they give him/her the name of the student they’re picking up. Whichever counselor has the student named sends him/her over to parking lot loop.
  • Counselors offer one activity for each location – movie, sports, arts/crafts, or just hanging out.

Student relations

  • Develop rapport with students.
  • Keep an eye out for students who seem overwhelmed or are having a hard time adjusting and report immediately.
  • Know the proper channels for students who have questions/problems/disciplinary issues.
  • Refer students who have problems with class scheduling, class placement, or any camp-related logistics to the main office.

To Apply

Complete the Seasonal Employee Application form, which you can download by clicking here.

Submit your completed form along with a cover letter and résumé to the address shown on the form and shown below.

Stanford Jazz Workshop;

PO Box 20454; Stanford, CA 94309

Email: [email protected]

Please email inquiries about performing at the Stanford Jazz Festival to [email protected]