Dorms for ages 17 and under

Counselors, check-ins and curfews (for minor participants)

Dorm residents are supervised by our experienced and dedicated SJW counseling staff. Counselors will take roll at the daily 9:00 a.m. meeting and conduct a late wake-up check at 9:15 a.m. in the dorms. After class each day., the counselors have a daily check-in meeting where they go over that evening’s activity options and take roll. Participants then have free time to join in on counselor led activities or jazz festival events until bedtime.

At 10:00 p.m. participants must either check in with the dorm duty counselor and go to bed, or check in at the general 10:00 p.m. meeting to attend the CoHo Faculty Jam. After 10:00 p.m. all students must be in their dorms or at the CoHo with the counselor on duty. Participants who attend the counselor-supervised CoHo Jam will be led back to the dorm by midnight. Counselors will do a final check-in at the dorm and then monitor the halls throughout the night. Ignoring instructions from counselors, being late to classes or meetings, going out of bounds or breaking curfew can result in expulsion from SJW.

Meal cards (for minors)

Each minor dorm resident is given two electronic meal cards that will cover food costs at Tresidder Student Union eateries and Stanford Dining cafeterias for the entire week. Each card will be loaded with a larger amount than we estimate the participant will likely need. This is to make sure that all the participant’s meals are covered for the week. We ask that all participants use their meal cards responsibly in order to have their amount last throughout week.

At the end of the week we anticipate that most students will probably have some remaining balance. The meal cards are equivalent to cash and are not free money. Any amount unused does not get charged to SJW and goes straight back into helping SJW to provide valuable music education.

Lost cards should be reported immediately to a counselor or to SJW staff since they are as valuable as cash. New meal cards need to be ordered and processed through University Dining, so please keep your card in a secure spot when not in use.

SJW food cards can be used at the Tresidder Student Union eateries (including Subway) and the Dining Halls. All minor resident students will go on a food tour after class on Monday to see the various places students can use their cards while attending our program. The most common and closest eateries are: Coho, and Union Square Food Court.

There are a few retail food services such as Jamba Juice and Starbucks Coffee that do not accept SJW Meal Cards. Participants should bring some spending money if they want to purchase food from other eateries. Counselors will review the meal plan at the dorm meeting on Sunday at the 3:00 p.m. Dorm Resident Orientation.

Key deposit accepted beginning July 6

A key deposit of $210 will be required for all participants staying in the dorms. We’ll contact you at least one week prior to your arrival at SJW with instructions on how to submit your deposit through your SJW online account. Key deposits must be received before you arrive. We will not be able to take credit card deposits before July 6 as credit card authorizations only stay active for a limited amount of time. The deposit is only an authorization – your credit card will not be charged unless we notify you that your key has been reported missing by Stanford Housing. The authorization on your card will automatically expire after our programs end. Please note that you may see a pending hold on your bank statement until the authorization automatically expires.

Key return policy

All keys must be returned directly to Stanford Housing — not to SJW counselors or office staff. SJW counselors and staff will not be responsible for any lost keys. When you return your key to Stanford Housing you will receive a key return receipt. Please hold on to this, as you will need to refer to it if there is any discrepancy concerning your key. All keys are due to the housing office by 10:00 a.m. on Saturday morning. If keys are not returned by that time, Stanford will re-key the room and the $210 key deposit will be charged to your account.

Participant Check-In/Check-Out Notification due June 15

All minor resident students should arrive at Braun Music Center at 11:00 a.m. to check-in. If you are not able to arrive by 11:30 a.m. on Sunday or need to arrange an early arrival for Saturday, please notify us as soon as possible.

Check-In/Check-Out Times

ProgramCheck-InFriday Check-OutSaturday Check-Out
Jazz Camp week 1Sunday, July 12 11:00 amFriday, July 17 5-7pmSaturday, July 18 8-10am
Jazz Camp PackageSunday, July 12 11:00 amFriday, July 24 5-7pmSaturday, July 25 8-10am
Jazz Camp week 2Sunday, July 19 11:00 amFriday, July 24 5-7pmSaturday, July 25 1 8-10am
Advanced PackageSunday, July 19 11:00 amFriday, July 31 6-8pmSaturday, August 1 8-10am
Jazz InstituteSunday, July 26 11:00 amFriday, July 31 6-8pmSaturday, August 1 8-10am

Check-in procedure

Resident students under the age of 18 should arrive at Braun Music Center at 11:00 a.m. for registration on Sunday.

Address: 459 Lagunita Dr. Tresidder Union, Stanford, CA 94305

We’ll have check-in tables located right outside the middle section of Braun Music Center where participants will receive welcome materials. Counselors and volunteers will be on hand to help with luggage and show participants where they can store their instrument. All bags will be stored until dorm check-in which will take place after dinner. Please keep in mind, that some dorms can be a 5-10 minute walk so please bring luggage that is easy to walk with. We will have a golf cart on hand to help some participants with their bags.

Once participants have dropped off their luggage and instrument. They should go to Campbell Recital Hall inside of Braun Music Center where our welcome band will greet everyone.

A little before 12:00 pm, all resident participants under the age of 18 should say goodbye to their families before we guide everyone over to the Dorm Orientation. At this meeting, participants will get a chance to meet their counselor and other students they will be housed with, as well as pick up their meal card.

A welcome meeting for all participants will begin at 1:15 p.m.

Check-out procedure

Stanford Housing will be on hand outside each dorm to assist with check-out on Friday evenings and Saturday mornings. Before the end of camp, we will email you the dorm check-out location and directions.

At Jazz Camp, the 2-week Jazz Camp Package participants have the option to check-out between 5-7 p.m. after class and before their combo performance. At the Jazz Institute or the final Friday at the Advanced Package, students can check-out between 6-8 p.m. after class and before the SJW All-Star Jam concert. All participants also have the option to stay Friday night and check-out of their dorms on Saturday morning between 8-10 a.m.

At Jazz Camp, the 2-week Jazz Camp Package participants have the option to check-out between 5-7 p.m. after class and before their combo performance. At the Jazz Institute or the final Friday at the Advanced Package, students can check-out between 6-8 p.m. after class and before the SJW All-Star Jam concert. All participants also have the option to stay Friday night and check-out of their dorms on Saturday morning between 8-10 a.m.

All participants who choose to stay over on Friday will need to have all their belongings out of their rooms and in the dorm lobby by 8:30 a.m. All participants must be out of the building and return their keys to Stanford Housing by 10:00 a.m. or the room will need to be re-keyed and the key deposit will be forfeited.

Dorm residents attending consecutive weeks

Participants staying in the dorms for multiple weeks of camp may need to check-in and out of the dorms on the morning of Saturday, July 17, and/or Saturday, July 24 because the dorm location assignments can be different each week. However, we do our best to keep participants in the same room if possible. Counselors and Stanford Housing staff will be on hand to help participants transport their luggage on these Saturdays.

Internet access

Participants may bring their laptop computers with them to Jazz Camp. Stanford provides free WiFi for visitors.

Find out more information at:

itservices.stanford.edu/service/wirelessnet/access