Policies and Guidelines for Attending Stanford Jazz Workshop

By attending Stanford Jazz Workshop programs, participants and their parents or guardians agree to accept all Stanford Jazz Workshop policies and guidelines. We expect all participants to abide by the following rules regarding participant conduct while SJW is in session. Any violation of these rules may be grounds for immediate expulsion. No refund will be issued to a participant who is dismissed from a SJW program for violating SJW policies. In addition to these general policies, please see the listing for policies and guidelines specific to the program(s) you will attend.

Stanford Jazz Workshop Safety Guidelines

The safety and comfort of participants are of the utmost importance to Stanford Jazz Workshop. To help ensure your own safety and comfort, please observe the following guidelines.

  • Safety first: If you sense a threat to your safety or the safety of others, notify a counselor or staff member immediately. In an emergency, call 911 or from a campus phone dial 9–911.
  • If you have a problem, talk to a counselor or your teacher. If you have a problem with a counselor or teacher, talk to the head counselor or a staff member at the SJW main office.
  • Always walk with someone else or with a group of SJW participants. After dark, walk together on well-lighted pathways. Be aware of your surroundings and avoid talking on cell phones or listening to headphones while walking. Additional guidelines will be explained at the Welcome Meeting.
  • Participants under 18 years of age are expected to remain within SJW’s boundaries on the Stanford campus while SJW classes are in session (9am-3pm during Giant Steps Jazz Day Camp and the first week of the Giant Steps Package, 9am-5pm during Jazz Camp, Jazz Camp Package, the first week of the Advanced Package, and the second week of the Giant Steps Package, 9am-6:20pm during Jazz Institute and second week of the Advanced Package). Specifically, unless otherwise directed by SJW staff or faculty, participants are only permitted in Braun Music Center, Tresidder Union, Stanford Bookstore, Stanford Post Office, SJW dining locations and SJW dorm buildings. All other locations are considered out of bounds.
  • Minor commuter participants who are attending a program between July 16-August 4 are encouraged to stay and attend Jazz Festival concerts (free) and evening jam sessions and activities (free) at the discretion of their parents. Stanford Jazz Workshop will not be responsible for minor commuter participants after the end of daily classes.
  • Participants staying on Stanford campus must abide by rules outlined by SJW counselors as well as Stanford University policies. Residence hall rules will be discussed at the SJW Dorm Resident Orientation on Sunday of each program week.
  • Minor dorm residents may not get into an automobile unless they have permission from their parents and SJW management.

Community Conduct Guidelines

The following conduct guidelines must be observed in order to maintain an environment conducive to learning and enjoyment.

  • Conflicts must be resolved in a peaceful and orderly manner; fighting is grounds for immediate dismissal from Jazz Camp.
  • Non-emergency cell phone use is not permitted in class; all devices must be set to silent mode or turned off while participants are in classes and performances.
  • Faculty, staff, and counselors are to be respected, just as participants are to respect each other.

Stanford Jazz Workshop Policies for All Participants

These rules apply to all participants, regardless of age. Please see below for additional policies that apply only to students under 18 years of age.

Any participant may be dismissed for any of the following reasons:

  • Stealing or vandalizing property
  • Possessing weapons or illicit drugs of any kind
  • Bullying, hazing, or sexual harassment
  • Undermining or threatening the safety or well-being of themselves or others

Stanford Jazz Workshop Policies for Minors

In addition to the policies listed above, any participant under 18 years of age may be dismissed for any of the following reasons:

  • Being outside of SJW boundaries or leaving campus unaccompanied by a SJW staff member (Minor participants who wish to leave SJW areas must have both written parental permission and advance authorization from SJW staff. Please contact the main office to complete a Student Release Form before taking your student off campus)
  • Being in dorm room area designated for the opposite sex
  • Leaving a dorm after you have checked in for the night
  • Possessing or using tobacco, alcohol, drugs, or weapons of any kind