Updated November 16, 2023
Key deposit accepted beginning July 6
A key deposit of $250 will be required for all participants staying in the dorms. We’ll contact you at least one week prior to your arrival at SJW with instructions on how to submit your deposit through your SJW online account. Key deposits must be received before you arrive. We will not be able to take credit card deposits before July 10 as credit card authorizations only stay active for a limited amount of time. The deposit is only an authorization – your credit card will not be charged unless we notify you that your key has been reported missing by Stanford Housing. The authorization on your card will automatically expire after our programs end. Please note that you may see a pending hold on your bank statement until the authorization automatically expires.
Resident check-in/check-out notification due June 15
Residents have the option to check-out on Friday evening after classes or Saturday morning. Stanford Housing personnel will be available at a table in front of Braun Music Center. Please notify us as far in advance about which day you will be checking out by emailing us at [email protected].
Key return policy
All keys are due to the housing office representatives no later than 9:00 a.m. on Saturday morning. If keys are not returned by that time, Stanford will re-key your room and the $250 key deposit will be charged to your account. It is very important to collect and keep your key receipt when you turn in your keys. If there are any mistakes, the receipt will serve as proof that you have returned your key and will prevent you from being charged for a lost key.
All keys must be returned directly to Stanford Housing — not to SJW counselors or office staff. SJW counselors and staff will not be responsible for any lost keys.
Check-In/Check-Out Times
| Program | Check-In | Friday Check-Out | Saturday Check-Out |
|---|---|---|---|
| Jazz Institute | Sunday, July 28, 11:00 a.m. | Friday, August 2, 6:00-8:00 p.m. | Saturday, August 3, 8:00-10:00 a.m. |
Check-in procedure
Adult resident students should arrive at Braun Music Center for registration on Sunday at 12:00 p.m.
Address: 459 Lagunita Dr. Tresidder Union, Stanford, CA 94305
We’ll have check-in tables located right outside the middle section of Braun Music Center where participants will receive welcome materials. Counselors and volunteers will be on hand to help with luggage and show participants where they can store their instrument. All bags will be stored until dorm check-in which will take place after dinner. Please keep in mind, that some dorms can be a 5-10 minute walk so please bring luggage that is easy to walk with. We will have a golf cart on hand to help some participants with their bags.
Once participants have dropped off their luggage and instrument. They should go to Campbell Recital Hall inside of Braun Music Center where our welcome band will greet everyone.
A welcome meeting for all participants will begin at 1:15 p.m.
Check-out procedure
Stanford Housing will be on hand at specified location that will be near your dorm to assist with check-out on Friday evenings and Saturday mornings. At Jazz Camp, the 2-week Jazz Camp Package participants have the option to check-out between 5-7 p.m. after class and before their combo performance. At the Jazz Institute or the final Friday at the Advanced Package, students can check-out between 6-8 p.m. after class and before the SJW All-Star Jam concert. All participants also have the option to stay Friday night and check-out of their dorms on Saturday morning between 8-10 a.m.
All participants who choose to stay over on Friday will need have all their belongings out of their rooms and in the dorm lobby by 8:30 a.m. All participants must be out of the building and return their keys to Stanford Housing by 10:00 a.m. or the room will need to be re-keyed and the key deposit will be forfeited.
Stanford Housing will issue all participants a key receipt as proof that they have turned in their keys. Please keep these receipts, as they will provide proof of a key return and prevent any incorrect lost key charges.
