Important Deadlines

February 1

  • End of Early Bird Discount

March 1

  • Financial aid deadline for all summer programs

    All financial aid materials must be received by this date.

    Please note, once you select that you want to apply for financial aid online when completing registration for one of our programs, it will take up to three business days to email the financial aid application to you. In order to complete your application, you will be required to submit a student essay, letter of recommendation, and proof of your financial situation.

May 1

  • Balances due to SJW must be received by this date.

    Payments may be made online through your SJW account at this location: registration.stanfordjazz.org/

  • Cancellation deadline

    To receive full refund minus deposit for all summer programs.

  • Suggested enrollment deadline

    Since enrollment is based on balanced instrumentation, for optimal consideration, applicants are strongly encouraged to enroll no later than May 1.

    Please note, many instrument categories fill up as early as March, so early registration is strongly encouraged.

June 1

  • Housing/resident option deadline

    Due to limited housing at Stanford, after June 1 housing will be available on a case-by-case basis.

June 15

  • Cancellation deadline to receive a 50% refund minus deposit for all summer programs.

  • Instrument rental requests due

    Please submit via e-mail to jcountryman@stanfordjazz.org. Rental fee is due one week after SJW confirms availability of requested instrument. Confirmation of availability may take several weeks. Please submit your request as early as possible.

  • Roommate requests due

    For resident participants staying in dorms, please submit via email to registrar@stanfordjazz.org. We will do our best to meet your requests, but due to housing configurations, we cannot guarantee that we can fulfill all requests.

  • Dorm Resident Check-In/Check-Out Notification due

    Please notify the SJW Registrar office which day you will be checking out, or if you plan to arrive or leave after regular check-in/check-out times, listed below.

Program & DatesHousing check-in dates & timesHousing check-out dates & times
Jazz Camp week 1
July 15-20, 2018
Sunday, July 15
11:00 am
Friday, July 20 5:00 – 7:00 pm
Saturday, July 21 8:00 – 10:00 am
Jazz Camp week 2
July 22-27, 2018
Sunday, July 22
11:00 am
Friday, July 27 5:00 – 7:00 pm
Saturday, July 28 8:00 – 10:00 am
Jazz Institute
July 29-August 3, 2017
Sunday, July 29
11:00 am
Friday, August 3 6:00 – 8:00 pm
Saturday, August 4 8:00 – 10:00 am

July 1

  • Theory evaluation due for Jazz Camp, Jazz Camp Package and Advanced Package programs

July 6

  • Dorm Key Deposits

    Beginning July 10, dorm key deposits are accepted and are due no later than one week prior to your arrival for camp. Please visit your online SJW account to submit your deposit: registration.stanfordjazz.org/