Stanford Jazz Workshop (SJW) seeks a full time Development Manager who will report to the Director of Development on a wide range of fund development activities. Primary responsibilities include executing foundation and corporate grants and sponsorship proposals, reports and research; annual membership campaigns and appeals; donor communications; stewardship activities; database management; prospect research and donor event logistics.
SJW’s fund development focus is primarily on generating support for the organization’s acclaimed jazz education programs, but is also responsible for attracting sponsors for SJW’s annual Stanford Jazz Festival. The Development Manager will play an integral leadership role in meeting, and hopefully exceeding, annual fund development goals for the agency.
About Stanford Jazz Workshop
Founded in 1972, Stanford Jazz Workshop is an independent 501c(3) nonprofit corporation that has a close relationship but no direct affiliation with Stanford University. A distinguished pioneer in providing outstanding, immersive jazz training and performance experience for musicians from middle school through adult, SJW supports individual growth and fulfillment at all levels of experience in an encouraging environment that emphasizes interaction among a diverse, multi-generational community of artists, educators, students, and enthusiasts.
Historically, SJW education programs have taken place at Stanford University during the months of June, July, and August, attracting 700+ students and 15,000+ jazz patrons to the organization’s stellar Stanford Jazz Festival. SJW’s administrative office is located in San Francisco’s Inner Sunset neighborhood. The organization relocates its offices from San Francisco to Stanford University from mid-July to early/mid-August.
In the winter/spring of 2014 SJW launched a successful new Middle School Jazz Initiative program for talented young musicians; that program will expand from one location to three in fall 2014, as SJW increases jazz education opportunities from summer only to year-round in response to requests from SJW parents, students, and jazz educators.
- Develop and execute an annual plan to pursue and increase institutional support from leading foundations and corporations, NEA and other sources that may be prime opportunities for SJW.
- Create and execute a corporate sponsorship program for SJW’s Jazz Festival and year-round educational programs and events
- Under the leadership of the Development Director, write and submit letters of inquiry, grant proposals, and corresponding grant reports to major foundations and other institutional funders, and keep up to date on new opportunities as they may arise by anticipating well in advance of submission deadlines.
- Develop, maintains and proactively manage a detailed calendar of fundraising campaign deadlines, production of collateral, mailings, and grant submissions and reports throughout the year.
- Coordinate annual fundraising membership/appeals, including production of attractive and compelling fundraising collateral.
- Coordinate donor events, including the organization’s ongoing live-music house parties, Festival post-concert receptions, and other SJW fundraising events.
- Assist with VIP seating and Inner Circle ticket purchases for the Stanford Jazz Festival in collaboration with marketing colleagues.
- Manage donor and contribution data and recordkeeping in SJW’s proprietary FileMaker Pro database; in time, assist with the evaluation of a potential replacement database.
- Ensure that all gifts are properly and promptly acknowledged, including coordinating and supporting personal touches with leading donors and prospects.
- Research individual donor and corporate/foundation prospects to help support leadership's efforts to cultivate and solicit support from key individuals and organizations in their respective social/personal circles.
- Manage all fundraising-related aspects of the SJW website and social media, including institutional and individual donor recognition, Board listings, online donation page, and all “Support” pages.
- Participate in special “all hands on deck” events to support SJW staff during the summer season, i.e. registration day
- Provide support to SJW's Development Director, Artistic & Executive Director and Board of Directors as needed.
- Other duties as assigned.
- Minimum of three years experience in fund development role of a nonprofit organization.
- BA or BS degree
- Commitment to Stanford Jazz Workshop's mission.
- Excellent written and verbal communication skills, including preparation and delivery of presentations and solicitations to individuals and institutions (emphasis on major gifts, foundation program directors, and corporate sponsors).
- Experience with current fundraising best practices and strategic implementation; knowledge of and commitment to the highest standards of professional and ethical conduct.
- Highly motivated, optimistic and self-directed.
- Ability to work well independently and collaboratively with colleagues, and with groups that may include students.
- Ability to prioritize and maintain multiple requests and deadlines while achieving defined goals; excellent time manager.
- Able to define and achieve ambitious goals in an entrepreneurial, fast-paced, creative, and goal-focused environment.
- Strong interpersonal skills and confidence to comfortably interact with high net worth individuals, foundation representatives and corporate allies.
- Willingness to work both in San Francisco and at SJW’s summer operations on the campus of Stanford University
- Strong attention to detail. Computer experience with Microsoft Office and donor/CRM databases.
- Ability to lift 35 pounds; current, valid CA driver’s license, and ability to drive a car, as required
Salary and Benefits
- · Competitive salary, depending upon professional experience and skills
- · Employer contribution to health coverage
- · Employer matching 403(b) plan
- · Generous vacation and holiday schedule
Please send your résumé, a cover letter describing your interest in the position, and salary expectations to email@example.com with “Development Manager” in the email subject. Applications will be reviewed as received. The search will remain open until the position is filled. No phone calls please. Stanford Jazz Workshop is an equal opportunity employer.
Program Operations Assistant
This Program Operation Assistant reports to our Director of Program Operations to process student registrations and help to manage communication with students, parents, volunteers, and faculty in support of Stanford Jazz Workshop’s acclaimed summer education programs and Festival concert series on the Stanford University campus.
The successful candidate will be someone who is comfortable and adept at helping SJW students/parents/jazz educators to understand, select, and register for SJW jazz education programs, including both summer and year-round opportunities. In addition, the POA/C will also assist the Finance Director with preparation for the annual audit, internal controls, and document retention. .
The position is based in SJW’s San Francisco office located in the Inner Sunset district from mid-August through early July. SJW relocates to the Stanford University campus for approximately one month each summer, generally from the second week in July through the first week/ten days of August .
The work schedule and responsibilities vary and candidates must be willing to commit to a flexible schedule that includes weekend and evening duties throughout the Stanford residency. Some weekend events are also likely during SJW’s SF residency. Staff are provided with housing, meals and paid parking during the Stanford residency.
About Stanford Jazz Workshop
Stanford Jazz Workshop is a 43-year old independent nonprofit organization dedicated to the perpetuation of jazz music through educational programs and concerts of the highest artistic quality. SJW’s mission is to create an environment that is conducive to learning, experiencing, and appreciating jazz — a community created by bringing the best performers and teachers of jazz together with listeners and students of all ages, abilities and backgrounds. For more information, please see http://stanfordjazz.org.
- Manage incoming calls and emails from students and parents inquiring about our educational programs and jazz festival. Respond to and resolve questions from parents and students regarding fees, programs, lodging, and other issues.
- Process registration applications, which requires accurately entering large amounts of data into a database, and assisting the Director of Program Operations in reporting and monitoring enrollment numbers.
- Track payments and contact participants about outstanding balances, key deposits, instrument rentals, waiver forms, check out dates and auditions.
- Manage placement evaluation material intake, schedule student evaluations, assist students in submitting course change requests, record and account for detailed participant requests and special needs
- Track and manage receipt of confidential financial aid application materials and prepare them for review
- Proofread and edit informational documents and participant correspondence
- Assist in communications with volunteers, call their references, create and update their individual schedules, processing their complimentary ticket requests and coordinating with/training Front of House Manager in executing these tasks.
- Assist with hotel and travel reservations for artists, faculty, and staff as needed.
- Manage office supplies and online ordering, sort and distribute mail
- Assist faculty and staff with occasional printing, photocopying, and scanning needs.
- Assist in the administrative details of each day’s education and production needs.
- Work with and prepare materials for counselors as well as following up with head counselor during student check in periods, and communicate with counseling staff about student needs and parental concerns.
- Assist in the moving of our permanent office to and from our summer Stanford University office location.
- Help manage on‐site registration for summer programs.
- Manage main office during summer programs, provide excellent customer service to parents and students with questions or concerns, trouble shoot student issues
- Train and work with a seasonal Office Assistant for summer programs
- At least one year administrative or registrar experience, preferably relating to education or the performing arts.
- Superb verbal and written communication skills; ability to communicate effectively with a wide variety of individuals, including artists, office and technical staff, volunteers, and program participants and their families (ages 11‐80).
- Outstanding organizational skills, attention to detail and ability to prioritize and work efficiently under pressure.
- Ability to quickly familiarize self with our programs and describe them in detail to inquiring applicants.
- Strong computer proficiency (with knowledge of Microsoft Word and its Mail Merge functions, Gmail, Google Drive, Excel, and FileMaker Pro (or other database applications).
- Ability to work both independently and as part of a team, take initiative, and be proactive with attention to detail.
- Ability to work across departments
- Flexibility, sense of humor, can-do attitude
- Personal experience with music camp—and experience as a musician—a plus
- Willingness to work on both the Peninsula and in San Francisco.
Please send your résumé and a cover letter describing your interest in the position to firstname.lastname@example.org with “Program Operations Assistant” in the email subject. Applications will be reviewed as received. The search will remain open until the position is filled. No phone calls please. Stanford Jazz Workshop is an equal opportunity employer.