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Jazz Residency FAQ

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go to answer Who is eligible to attend Jazz Residency?
go to answer Are friends and family welcome at any Jazz Residency events?
go to answer Can I just attend and pay for certain events and classes?
go to answer Are there recreational opportunities during the Jazz Residency?
go to answer What evening events take place?
go to answer Can I see a sample daily schedule?
go to answer What is a Jazz Residency Commuter?
go to answer What is a Jazz Residency Resident?
go to answer What is a Jazz Residency Auditor?
go to answer What do participants eat?
go to answer What time is their lunch each day?
go to answer What type of housing accommodations are available for Jazz Residency participants?
go to answer Is there adult supervision for Jazz Residency Resident participants under 18?
go to answer Can students practice in the Dorms?
go to answer How much pocket money should the participant bring?
go to answer Are there laundry facilities?
go to answer Are there special hotel packages for families of Jazz Residency participants?
go to answer How do I register?
go to answer How much does Jazz Residency cost?
go to answer When is payment due?
go to answer Space Availability and Processing of Applications?
go to answer What is the cancellation and refund policy?
go to answer Where is Jazz Residency held and how do I get there?
go to answer Does Stanford Jazz Workshop pick up participants at the airport?
go to answer Is parking available?
go to answer Can I receive mail at Jazz Residency?
go to answer Can I attend the Stanford Jazz Festival during the week?
go to answer When is the participant recital?
go to answer What time do the recitals end?
go to answer Where are the participant recitals?
go to answer What should the student wear for the concert?
go to answer Can family and friends videotape or record the concerts?
go to answer Are there video or audio recordings of the Jazz Residency recital for sale?
go to answer Is there secured instrument storage?
go to answer Does everyone have to bring their own instrument? Are any available for rent?
go to answer Can students study more than one instrument at camp?
go to answer Student Behavior

Who is eligible to attend Jazz Residency?
Jazz Residency is open to adult instrumentalists playing jazz at beginning* to advanced levels as well as music educators and jazz enthusiasts who wish to enhance their appreciation of the music and/or develop their understanding of the music and jazz techniques.

Non-musicians, music educators and musicians who are just beginning to study an instrument, may attend Jazz Residency as auditors.

All vocalists must audition for admission by submitting an enrollment recording. (For more information on the vocal program, please click here.)

Advanced instrumentalists and vocalists younger than 18 who have not previously attended Jazz Residency are required to submit an audio recording for admission. Instructions for the contents of the recording are included on the Recordings page. Participants under the age of 18 who audition for Jazz Residency and are not admitted will be offered placement in Jazz Camp contingent on space availability.

*Beginning students are defined as having little or no experience improvising or playing jazz in a small combo but should have studied their instrument for at least 18 months.

Are friends and family welcome at any Jazz Residency events?
Family and friends of Jazz Residency participants are welcome to attend the Jazz Residency Participant Recital at 7 p.m. on Thursday, August 5th 2010. Admission to this event is free.

Family and friends may purchase tickets to nightly Stanford Jazz Festival concerts, which are public, general admission, ticketed events. A ticket order form is available on our website. Students attending Jazz Residency receive free admission to Stanford Jazz Festival concerts August 1-August 6.

Concert tickets can also be purchased:

In person: Stanford Ticket Office, Tresidder Memorial Student Union
By phone: 650.725.ARTS
Online: http://tickets.stanford.edu
At Door: Pending availability

Additional ticket information is available by clicking here.

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Can I just attend and pay for certain events and classes?
The Jazz Residency does not offer its classes on an individual, "a la carte" basis. However, participants may choose to audit the program. Auditors do not participate in jazz combos or Jazz Residency participant concerts. They are welcome to attend all other events and classes including concerts. Auditor fees are reduced from the full tuition price. Please see the price list page for more information.

Are there recreational opportunities during the Jazz Residency?
Residency participants over 18 will receive conference cards that will allow them access to the exceptional facilities at Stanford University. These include libraries, running track, swimming pool, golf course, bookstore, and more. Hours, rules, and admission fees are determined by the facility. For more information, visit the Stanford Conference Services website.

What evening events take place?
After each evening's Stanford Jazz Festival concert, Jazz Residency participants may practice, attend faculty jam sessions (Monday through Thursday, following festival concerts), participate in informal or organized student jam sessions, or enjoy free time. All participants are invited to attend.

Stanford Jazz Workshop's counseling staff will supervise Jazz Residency resident participants under the age of 18 attending the jam session. Jazz Residency commuter participants under the age of 18 should make necessary supervision arrangements with their parents to attend the jam session.

Can I see a sample daily schedule?
Click here to see a sample schedule for Jazz Camp & Residency - though the specific Workshop classes and events will change, the basic structure is generally consistent. Keep in mind that each participant will choose which classes they wish to attend, but will be assigned a combo group.

What is a Jazz Residency Commuter?
Commuter participants are those who are not staying on campus in Stanford University dormitory facilities. Transportation for commuter participants must be arranged by the participant, or by the parent or guardian if the participant is younger than 18. Stanford Jazz Workshop is not responsible for the transportation of commuter students to the Stanford University campus.

Jazz Residency participants are expected to arrive on campus by 9:00 am. Classes end at 6:20 pm each day. Stanford Jazz Festival concerts end at approximately 10:00 pm each evening. Commuters do not receive meals, but may purchase their own food at the Tresidder Union on the Stanford University campus.

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What is a Jazz Residency Resident?
Resident participants are those staying on campus in assigned Stanford University dormitory facilities. Jazz Residency Resident participants under age 18 will stay in dormitories under the supervision of Stanford Jazz Workshop camp counselors. Resident participants younger than 18 must adhere to a curfew of 10 p.m. as well as other policies established by Stanford Jazz Workshop. All resident participants must obey all rules and regulations of Stanford University. Only Jazz Residency Residents younger than 18 will receive a meal plan with their housing package, which allows them to eat at designated food concessions.

What is a Jazz Residency Auditor?
Auditors may attend all classes, concerts and events but do not play in combos or the Jazz Residency Participant performance. Auditors may play in jam sessions. They are also invited to attend nightly Stanford Jazz Festival concerts and jam sessions.

What do participants eat?
Participants may eat at a range of food concessions in the Tresidder Student Union. A variety of food options are available including sandwiches, pizza, salads, and international choices. Additional food options are available in the dormitories and on the Stanford University campus. Although food choices are limited on Sunday evening, during the week there will be choices for breakfast, lunch, and dinner. Commuter participants should plan to purchase meals as necessary from restaurants on the Stanford University Campus. Resident participants younger than 18 will receive specific information on the meal plan at the Sunday night dormitory meeting.

What time is their lunch each day?
Lunch break is from noon to 1 pm.

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What type of housing accommodations are available for Jazz Residency participants?
Jazz Residency participants who pay for a housing package are housed in dormitories located on the Stanford University Campus. Housing packages are either for a single (space permitting) or shared room. Generally, students with a shared room assignment will be placed with one other same sex roommate. Roommate requests can be submitted with the general application. A roommate request is not a guarantee of rooming placement, although SJW does its best to accommodate requests.

The dorms have shared, same sex bathroom/shower facilities. Dorms do not have air conditioning. Because it can get hot during the summer at Stanford, we advise all participants to bring their own fan.

Is there adult supervision for Jazz Residency Resident participants under 18?
There is one counselor for every 10-12 resident students.

Can students practice in the Dorms?
No. For the consideration of all dorm residents, students can only practice at the Braun Music Center.

How much pocket money should the participant bring?
Prices at food providers at the Tresidder Student Union range from $7 to $12 for a lunch meal. Jazz Residency Resident participants younger than 18 will receive a meal card, which can be used to purchase all meals. Participants may wish to bring extra money to purchase books, jazz recordings, film, snacks, souvenirs, or other supplies.

The Stanford Federal Credit Union, Bank of America and Wells Fargo Bank are located at Tresidder Memorial Union. ATM machines connected to the STAR, PLUS, CIRRUS, MC, and VISA systems are also available.

Are there laundry facilities?
Yes. Washers and dryers are located in the dormitories. Students must provide their own detergent.

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Are there special hotel packages for families of Jazz Residency participants?
We suggest the following hotel partners to participants wishing to stay off campus during SJW programs. Please mention the Stanford Jazz Workshop when making your reservations.

Rosewood Sand Hill
650.561.1500
Stanford Park Hotel
650.322.1234
866.241.2431

How do I register?
You can apply online via the Stanford Jazz Workshop website beginning December 15th; you can download and fax a completed enrollment form or you can call our office at 650.736.0324 and request that the form be mailed to you if you do not have internet access.

How much does Jazz Residency cost?
Costs range between $1095 (tuition only) to $1865 (tuition, housing, food for participant under 18 years old). Please see the price list page for more information.

Is financial aid available?
For those under 18, scholarships based upon financial need are available to SJW programs. Scholarship application postmark deadline: March 15, 2010. Scholarship applications may be downloaded here.

What forms of payment are acceptable?
Stanford Jazz Workshop accepts personal checks, cashier's checks, money orders and credit cards (VISA, MasterCard, American Express & Discover). Make checks out to "Stanford Jazz Workshop." There will be a $25 charge on any returned check.

When is payment due?
A $100 non-refundable deposit is due with your enrollment application for Jazz Residency. Please see information below on Space Availability & Processing Applications, Deadlines, Cancellations and Refunds.

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Space Availability and Processing of Applications?
Space in all Stanford Jazz Workshop summer programs is limited and granted to eligible applicants with completed applications on a first-come, first-served basis. Registration opens December 15th 2009. Students registering prior to March 15, 2010 will receive an early registration discount of $50. A complete application includes: application form and initial deposit. Incomplete applications will not be processed and do not guarantee a space in any program.

Deadlines:
March 15: Early registration deadline: register online or postmark your application by this date to receive a discount of $50 from the price of tuition.
March 15:
Postmark deadline for scholarship applications.
June 4: Postmark deadline for full payment of Jazz Residency tuition, and room and board if applicable. Last day for cancellation requests for full refund less deposit.
June 30: Deadline for cancellation to receive a 50% refund of Jazz Camp and Residency tuition (and housing & meals if applicable for applicants under 18), minus deposit. Cancellation requests received after July 1st will not be eligible for refund. Cancellations for all programs must be made in writing via email to registrar@stanfordjazz.org by an adult 18 years of age or older.

What is the cancellation and refund policy?
Deposits for Evening Summer, Jazz Camp, and Jazz Residency are non-refundable. Cancellation requests for all programs must be made in writing by an adult 18 or over. See Deadlines for eligible refunds depending on cancellation dates.

Where is Jazz Residency held and how do I get there?
Stanford Jazz Workshop's educational programs are presented in the Braun Music Center near the Tresidder Student Union on the Stanford University Campus. For complete directions click here.

Does Stanford Jazz Workshop pick up participants at the airport?
No. Stanford Jazz Workshop does not arrange transportation for participants arriving at or departing from the airport. Click here. for information on transportation from San Francisco International Airport (SFO). Click here for information on transportation from Norman Y. Mineta San José International Airport (SJC).

Is parking available?
Parking on Stanford University is free on weekends and after 4:00 p.m. on weekdays. On weekdays, parking permits or hourly payment receipts are required for any parked vehicle on the Stanford University campus. Paid hourly parking is available at several lots. Daily and monthly parking permits are available for purchase at the Florence Moore Summer Conference office located across the parking lot from the Braun Music Center. For complete information, click here.

Jazz Residency Resident participants under 18 are not allowed to drive, nor allowed to ride in a car (except with their parent/guardian) during Jazz Residency.

Can I receive mail at Jazz Residency?
Yes. USPS Mail should be sent to:

Student Name
c/o Stanford Jazz Workshop
PO Box 20454
Stanford CA 94309

Fed Ex may be sent to:

Braun Music Center
Stanford University
Attn: Stanford Jazz Workshop, YOUR STUDENT'S NAME HERE
541 Lasuen Mall
Stanford, CA 94305 - 3076

Mail should be mailed in time to arrive before the conclusion of the student's participation. Stanford Jazz Workshop will not forward student mail.

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Can I attend the Stanford Jazz Festival during the week?
Stanford Jazz Festival concerts are public, general admission, ticketed events. Concerts feature Stanford Jazz Workshop faculty and guest performers. Each concert lasts approximately two hours.

Admission to Stanford Jazz Festival concerts is free for Jazz Residency participants during the week they attend the program (Sunday through Friday). Students must arrive at the concert no later than 30 minutes prior to performance. After that, Jazz Residency participants will be admitted with the general public on a space-available basis.

Additional concert tickets can also be purchased for family and friends:

In person: Stanford Ticket Office, Tresidder Memorial Student Union
By phone: 650.725.ARTS
Online: http://tickets.stanford.edu
At Door: Pending availability

Additional ticket information is available by clicking here.

When is the participant recital?
The Jazz Residency participant recital will be held on Thursday, August 5 beginning at 7:00 pm. Admission is free.

Due to the large number of performing student combos, concerts are held in multiple venues, with staggered start times. A full concert schedule is posted in the Braun Music Center in the afternoon prior to each recital, and SJW staff and volunteers provide schedule information to audience members as they arrive at the venues.

What time do the recitals end?
Jazz Residency participant recitals conclude at approximately 10:30 pm.

Where are the participant recitals?
Recital concerts take place at several venues on the Stanford University campus, all near the Braun Music Center. Venues may include Dinkelspiel Auditorium, Campbell Recital Hall, and the Braun Rehearsal Hall. Participant ensembles' venue assignments are posted in the main lobbies of Braun Music Center and Dinkelspiel Auditorium in the afternoon prior to the recital. Please do not call our offices to find out the scheduling for a particular participant. We cannot provide this information over the phone.

What should the student wear for the participant recital?
Neat, casual dress. Not formal.

Can family and friends videotape or record the participant recital?
Yes, although we ask those interested in videotaping to be considerate and respect others' ability to see and hear the show without disruption. We also ask that you use no extra lighting, and keep flash photography to a minimum.

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Are there video or audio recordings of the Jazz Residency recital for sale?
Stanford Jazz Workshop does not provide video or audio recordings of the participant recitals to any students, family, friends, or public. Those interested in recording or videotaping the performance may do so only with their own equipment from their seats, and in a non-disruptive manner.

Is there secured instrument storage?
Yes. Instrument lockers are available on a limited, first-come, first-served basis. Participants must provide their own lock. For Jazz Residency participants who are unable to get a locker, supervised rooms for instrument storage are available.

Does everyone have to bring their own instrument? Are any available for rent?
Most classrooms are equipped with a piano, a drum set, and necessary amps. If possible, students may also bring a small portable amp.

In most other cases, students should bring their own instruments. It is possible for students to borrow equipment and instruments from Stanford Jazz Workshop, but for some instruments the choices are limited. If it is difficult for you to bring your own instrument, please see below for more information, and call our offices if you need additional information. A deposit and a usage fee will be required. Students will be responsible for any damage that occurs to these instruments.

Students who may need to rent an instrument should contact:

Gelb Music
722 El Camino Real
Redwood City, CA 94063
650.365.8878
gelbmusic.com

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Brass and Woodwind instruments:
There is a limited supply of saxophones, trumpets, trombones, and tubas/sousaphones. Please contact us well in advance to reserve these instruments. These instruments will require a deposit and a usage fee.

Guitars:
We currently have no electric guitars available for loan.

Basses and Cellos:
We have a limited number of acoustic basses and cellos available to lend. A deposit and usage fee are required. These are good quality instruments, but will not be equipped with transducer "pick-ups." If you want to amplify these instruments you must provide your own "pick up." Participants are welcome to use our amplifiers (see below).

Pianos and Keyboards:
There will be a piano and/or keyboard provided in every rehearsal room.

Amps:
We will have a Peavey KBA100 in every combo room. These amps have four channels, no effects, and limited equalization. If bass and guitar players don’t bring amps, they may both plug in to the KBA100. This is not an optimal sonic situation, but it does work for rehearsal purposes. There are a very limited number of small GK bass amps and several guitar amps, which are intended primarily for faculty use. If these amps are available they can be used by students, but cannot be reserved in advance. If this situation is not adequate to your needs, you may bring your own amp. Jazz Residency participants may not remove amps from the rooms in which they are located. Separate guitar and bass amps will be provided for all performance situations.

Drums:
Drum sets and some percussion equipment will be available for a usage fee of $35 to Stanford Jazz Workshop students who are unable to bring their own sets. Students will be able to use any of the drum equipment in our classrooms. These drums will be kept in their designated combo rehearsal room and cannot be moved by students. Payment of the usage fee does not entitle any student to use the set at all times, nor will a student have exclusive use of one particular set. Students may practice on Stanford Jazz Workshop's drum kits when they are available. These practice opportunities will usually be at night when there are no classes in session. Jazz Residency participants may have to share sets during master classes. Students should bring their own sticks, and may bring their own cymbals if they prefer. Sets will be provided at all performance situations.

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Can students study more than one instrument at camp?
Students must pick a primary instrument, which is the instrument they will use for their placement auditions on the first day of Jazz Residency. This is the instrument they will play in their combo. Jazz Residency participants may attend master classes on any instrument they choose.

Student Behavior
All participants, by attending our programs, agree to abide by Stanford Jazz Workshop's rules and regulations, which all students will receive prior to the Jazz Residency. All participants also must abide by all Stanford University rules and regulations. Any violation of the policies of either Stanford Jazz Workshop or Stanford University will result in dismissal without refund.

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